Employment Screening Coordinator

Employment Screening Coordinator

As a vital part of the HR Shared Services department, the Employment Screening Coordinator provides exceptional customer service to both corporate and field office locations across all our Operating Companies. This role involves managing and supporting employment screening tasks, including Drug & Alcohol Testing and Occupational Health Screenings. The Coordinator will collaborate with field support teams to address policy inquiries, schedule testing, deliver results, and respond to general queries related to drug and medical screenings.

Responsibilities

• Assist the Employment Screening department with guidance and administrative processing.
• Review, research, and respond to a high volume of alias emails regarding employment screening, including pre-employment and post-accident drug screenings, test result statuses, and occupational health screenings.
• Process drug test exception requests and medical record requests.
• Review and process Non-DOT safety-sensitive results.
• Coordinate various drug and medical screening processes, including scheduling drug tests and setting up medical screening packages with vendors.
• Mail non-negative notices for positive drug test results.
• Vet and approve medical marijuana cards.
• Manage all incoming Team alias emails within HR Matters, distributing as necessary.
• Communicate a candidate's eligibility and any required actions to field support groups effectively.
• Respond to inquiries from field offices or corporate partners via phone or email regarding pre-employment screenings, clinic issues, or general queries.
• Act as a liaison between OpCo field offices, corporate partners, and employment screening vendors.
• Provide regular reporting to operating companies on a daily and weekly basis.
• Assist with ad-hoc projects, tasks, and administrative duties as needed.
• Complete COVID client attestations and mail non-negative results as required by state law.

Essential Skills

• Strong initiative and willingness to drive change and accountability.
• Excellent problem-solving and work prioritization/multi-tasking skills.
• Meticulous attention to detail.
• Strong customer service skills.
• Ability to communicate effectively with all levels of the organization, both written and verbal.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience in customer service, employee relations, and HR administrative support.

Additional Skills & Qualifications

• Experience as an HR Representative or Benefits Representative.
• Ability to answer questions from the field with clarity and precision.

Work Environment

This position requires onsite presence Monday through Friday, from 8:00 AM to 5:00 PM EST. Flexibility to work occasional weekend hours is preferred. The role is based in an open and collaborative team-oriented environment.

Job Type & Location

This is a Contract to Hire position based out of Hanover, Maryland.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hanover,MD.

Application Deadline

This position is anticipated to close on Oct 27, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.