Construction Administrator/Billing Assistant

A bit about us:
This company is a trusted commercial and industrial painting contractor serving clients across the Midwest. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects. Their team works with general contractors, facility managers, and property owners to deliver quality results on time and within budget.
Please apply today to be considered within 24 hours!
Why join us?
At this company, employees are valued as the foundation of long-term success. The team fosters a collaborative, fast-paced environment that supports professional growth and personal accountability. You'll be part of a company that's growing steadily and has built strong relationships throughout the construction industry. Competitive compensation, a supportive leadership team, and opportunities for development make this an excellent place to build your career in construction administration.
Job Details
Responsibilities:
Prepare and process project billing, including AIA documentation and lien waivers
Support project managers with contract administration and compliance tracking
Manage accounts receivable processes, including invoice follow-ups and payment status reports
Coordinate with the accounting department to ensure accuracy of records
Maintain project documentation and ensure files are up to date and organized
Assist with prequalification paperwork, insurance certificates, and vendor setup
Provide administrative support to field and office staff as needed
Qualifications:
2+ years of experience in construction administration, billing, or accounting support
Familiarity with AIA billing, lien waivers, and construction contract terms
Proficiency in Microsoft Office Suite; experience with construction management software is a plus
Strong attention to detail and organizational skills
Excellent communication and interpersonal abilities
Ability to manage multiple tasks and deadlines in a dynamic environment
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
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