Collections & Payables Coordinator

Collections & Payables Coordinator

We're Hiring: Collections & Payables Coordinator Location: Sacramento, CA Company: SERVPRO

Do you live for clean books, love chasing down missing cents, and have a sixth sense for what's due and when? Are you a self-starter with high energy, sharp instincts, and a knack for keeping financial operations tight and tidy? At SERVPRO, we're looking for a driven, organized, and proactive Collections & Payables Coordinator who's just as comfortable reconciling statements as they are calling clients for follow-up. If you enjoy keeping both sides of the ledger in line and making things happen behind the scenes read on.

What You'll Tackle:

Accounts Receivable (AR):

• Manage invoicing, payment tracking, and follow-ups with clients
• Keep our aging report clean and current
• Investigate discrepancies and resolve issues with speed and clarity
• Maintain positive client communication and collections touchpoints

Accounts Payable (AP):

• Review and enter incoming vendor invoices accurately
• Ensure timely and accurate payments to vendors and subcontractors
• Monitor outstanding balances and reconcile monthly statements
• Communicate with vendors to resolve invoice or payment issues

We're not looking for a paper-pusher. We're looking for someone who takes ownership, sees around corners, and thrives on staying one step ahead.

You'll Fit Right In If You:

• Keep AR and AP details sharp, sorted, and audit-ready
• Are the kind of person who says "I already followed up on that" before we ask
• Can juggle numbers, phone calls, and email threads without dropping the ball
• Feel a strange joy when reconciling QuickBooks and color-coding spreadsheets
• Enjoy working in a team that values clarity, loyalty, and the occasional donut run

Must-Have Tools in Your Belt:

• 2+ years in AR/AP, billing, banking, or accounting
• QuickBooks Online expertise (3+ years preferred)
• Microsoft Excel, Outlook, Word proficiency
• Strong time management and follow-through
• Excellent communication & people skills

Bonus Points For:

• Background in restoration, insurance, or banking
• Experience with vendor compliance and document control
• Familiarity with lien releases, subcontractor payments, or job costing
• You've worked in a fast-paced office or field-based service industry

Physical Demands & Competencies:

This is a fast-moving office role where multitasking is crucial and staying organized is your daily flex. Some light physical tasks like filing, bending, or standing may be part of your day. Ability to pass a background check (as required by law).

What You'll Get:

• Competitive pay + health, vacation, and holiday benefits
• Supportive, high-energy team culture that actually gets along
• Career growth (we promote from within)
• A workplace where your work ethic actually gets noticed

This Isn't Just a Job. It's a Vibe.

If you're someone who takes pride in your work, thrives in a well-run office, and wants to grow with a company that values long-haul loyalty let's talk.

We Value Everyone:

Najolia Enterprises, Inc. is an equal opportunity employer committed to a respectful, inclusive workplace. We don't tolerate discrimination of any kind.

Please note: SERVPRO franchises are independently owned and operated. This position is with Najolia Enterprises, Inc., a SERVPRO Franchisee. Your application will be reviewed and managed solely by this independently owned franchise. Franchisees set their own compensation, benefits, and hiring practices.

Ready to apply? We're ready to meet you. Let's keep the books clean and the energy high together.