Brokerage Coordinator

Brokerage Coordinator

The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings, as requested, to understand and facilitate client goals. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and developed to become highly proficient with internal systems and technologies and Workday, Salesforce, Microsoft and Adobe applications.

Essential Duties and Responsibilities:

• Support content creation process with regards to timeline and transaction cycle
• Create property related marketing materials through Adobe InDesign
• Coordinate with other departments (marketing, research, finance) based on the needs of the team and client
• Provide sales, marketing and transaction support
• Supports client relationship management in partnership with Broker(s)
• Support timeliness of deliverables
• Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes preparing and delivering necessary information for content creation for marketing deliverables (graphic design, property specific investment highlights, market overviews, mapping, etc.)
• Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits
• Coordinate appointments with internal and external clients and arrange any other accommodations that may be required
• Serve as point of contact for client requests
• Perform research and track historical sales data through third party databases like Costar
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed
• Collect and prepare information for client activity reports
• Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
• Create and administer marketing materials and collateral
• Utilize "Mass-mailing" platforms such as Concept to create and e-blast marketing and manage, organize and respond at broker(s) direction
• Distribute marketing materials to investors and brokers during marketing process
• Update website content, social media, etc. on behalf of brokers
• Create budgets for broker projects in partnership with team
• Coordinate vendor services (e.g. photographs and aerials)
• Coordinate events (e.g. open houses, industry-related, etc.)
• Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients
• Create market documents, offering memorandums, tour books, property flyers, brochures and other marketing materials as needed for listings
• Maintain and enter new leads and opportunities into the CRM system
• Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses
• Run reports
• Prepare templated listing agreements and coordinate execution of such
• Prepare and collect all deal-related documents, and follow up with all parties on the execution as required
• Process all expense reports for brokers
• Coordinate with Legal for review and approval of agreements as necessary
• Create deal sheets per listing agreements for review and approval
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
• Maintain outstanding balances in CRM for brokers
• Support population of Internal Listing Database on behalf of brokers
• Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner
• Maintain/Manage listings in external database

Requirements:

• 2+ years' experience in marketing or related field
• Or similar combination of education and experience
• Excellent oral and written communication skills, including content creation and creating and editing marketing materials
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Creative Suite
• Proficiency with Adobe InDesign
• Detail oriented, hard-worker, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation for the position is: $29.85 - $33.61.

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.