Bookkeeping Assistant

Bookkeeping Assistant

We are looking for a dedicated and detail-oriented Bookkeeping Assistant to join our team. This role involves processing payroll, maintaining accurate financial records, and providing excellent client support.

Responsibilities

• Process weekly, bi-weekly, or monthly payroll for multiple clients.
• Accurately calculate wages, deductions, garnishments, and benefits.
• Ensure full compliance with federal, state, and local payroll regulations.
• Prepare and file payroll tax documents, including W-2, W-3, and 1099 forms.
• Address payroll-related inquiries from clients and employees.
• Record daily financial transactions and maintain general ledger accuracy.
• Reconcile bank accounts, credit card statements, and other financial records.
• Manage journal entries, accounts payable, and accounts receivable.
• Generate financial reports on a monthly, quarterly, and annual basis.
• Assist accountants with year-end closing and tax preparation.
• Communicate professionally and clearly with clients.
• Support onboarding of new clients and setup of payroll/bookkeeping systems.
• Advise clients on best practices for maintaining financial records.

Essential Skills

• Experience with W-2s and 1099 forms.
• Knowledge of payroll tax payments.
• Proficiency in payroll software/websites such as EFTPS, End Time, KY Department of Revenues, and IL MyTax.
• Strong skills in payroll processing, record keeping, and bookkeeping.

Additional Skills & Qualifications

• Understanding of sales tax processes.
• Basic proficiency in Excel, including formulas.
• Familiarity with QuickBooks and Microsoft Office.
• Effective communication and organizational skills.

Work Environment

The position requires working from Monday to Friday, 8 AM to 5 PM. The work environment is structured and professional, encouraging collaboration and effective communication among team members.

Job Type & Location

This is a Contract to Hire position based out of Newburgh, Indiana.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newburgh, IN.

Application Deadline

This position is anticipated to close on Oct 27, 2025.