Associate, Budget and External Engagement, GPGA, Global Policy and Government Affairs Strategy

Working With Us

Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Summary

Associate role supporting the Global Policy and Government Affairs Strategy team within Global Policy and Government Affairs (GPGA). Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, meetings scheduling, domestic and international travel arrangements, preparing expense reports and creating/editing PowerPoint presentations.

Schedule and manage recurring/ad hoc meetings including but not limited to Direct reports, Internal/External Stakeholders, Matrix functions, key external stakeholders including but not limited to global organizations, think tanks and policy organizations, third party coalitions.

Support team budgeting processes in conjunction with GPGA team, including but not limited to support in developing annual budget, detailed build out of budget, quarterly tracking of budget, and inputs into BMS finance reporting templates.

Demonstrate flexibility in personal work schedule to provide support during team's domestic and international travel.

Timely obtain Weekly Highlights from Global Policy and Government Affairs Strategy LT members and compile/format for review by manager.

In line with company SOPs, process 1) SAP/Ariba entries, purchase orders generation, payment including yearly membership dues to organizations, 2) vendor and consultant contracting.

Anticipate needs of manager and/or team, and take appropriate steps with minimal assistance from supervisor to produce desired outcome with accuracy and efficiency to meet all deadlines.

Interface in a professional manner with BMS senior executives/matrix team members as well as work in a group setting with the LT administrative staff.

Represent team and engage in a professional manner with external organizations about meetings, travel and budgetary issues, as necessary.

Handle confidential information with discretion and demonstrate diplomacy/good judgment in sensitive situations.

Anticipate key issues and implement action plans based on changing priorities and commitments. Be able and willing to adapt to constant change and have the ability to quickly course correct when necessary.

Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across the company.

Prioritize activities/take action based on an understanding of department objectives, customer needs and BMS strategy.

Anticipate and create contingency plans to deal with possible problems and roadblocks.

Requirements

Successful candidate must possess at least 5 years of administrative experience mostly supporting an executive.

Bachelor's degree preferred.

Experience working with teams preferred.

Candidate must demonstrate strong interpersonal skills in dealing with all levels of management internally and externally.

Strong communication skills including excellent verbal and written skills.

Proven ability to handle sensitive information with confidentiality, discretion & good judgment.

Must have the ability to take initiative/adapt to frequently changing priorities.

Ability to work and think independently with ability to analyze and solve complex problems with good judgment and provide high quality work with attention to detail.

Proactive, solution-oriented approach to collaboration with strong decision-making capability in order to guide assigned project to successful conclusions.

In depth knowledge of company internal systems, policies and procedures.

Candidate must be proficient in Microsoft Office (including Word, Excel and PowerPoint), Outlook, Concur, Purchasing systems, SharePoint and WorkDay.

Compensation Overview

Princeton - NJ - US: $59,840 - $72,512

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee's work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit careers.bms.com/life-at-bms/. Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.

Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as "Transforming patients' lives through science ", every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodations/adjustments prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/.

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