Administrative Secretary

Company : Yakima Valley Farm Workers Clinic

Location : Hermiston, OR, 97838

Posted Date : 28 October 2025

Job Type : Other

Category : Administrative Assistance

Occupation : Administrative

Job Details

Join our team as an Administrative Secretary at Mirasol Family Health Center in Hermiston, WA!
Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40 clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.
Explore our short clips, "WE are Yakima - WE are Family" and "YVFWC - And then we grew," for a glimpse into our dedication to our communities, health, and families.
Visit our website at to learn more about our organization.
Position Highlights:

$18.35-$22.48 DOE with the ability to go higher for highly experienced candidates
100% employer-paid health insurance including medical, dental, vision, Rx, and 24/7 telemedicine
Profit sharing & 403(b) retirement plan available
Generous PTO, 8 paid holidays, and much more!

What You'll Do:

Provides confidential administrative support to the Clinic Administrator and Clinic Nurse Supervisor
Screens calls and sorts email for the Clinic Administrator and responds when appropriate.
Reviews all correspondence with the Clinic Administrator. Responds and routes to appropriate personnel as necessary.
Maintains an updated accessible filing system.
Prepares meeting agenda. Takes, transcribes and distributes minutes of meetings as directed by the Clinic Administrator.
Composes, types and distributes various documents, (letters, memos, etc) directed by the Clinic Administrator.
Prepares and/or assists in the statistical report data documentation, (i.e. production reports, employee absence, etc.).
Maintains the Conference Room Schedule.
Ensures meeting facilities are prepared as directed by the Clinic Administrator,
Greets the public and guests of the Clinic Administrator.
Maintains contact with staff, clinicians, patients, agencies and members of the community.
Assist in solving patient complaints and concerns.
Monitors and reconciles petty cash per accounting procedure.
Reconciles invoices, packing slips, and purchase orders. Routes to Clinic Administrator for review and approval, and then sends to Accounts Payable Department for Payment.
Processes applications for open positions and schedules interview times.
Processes packets for new employees, outgoing staff and volunteers.
Distributes times cards. Prepares them for review by the Clinic Administrator. Routes them to Payroll.
Accepts clinic deposits form each department. Prepares them for the bank
Schedules Pharmaceutical/Vendor representative visits.
Types and distributes the monthly Provider On-Call schedule. Maintains Supplies.

Qualifications:

High School Diploma or GED
Training in Administrative Office Management preferred.
Bilingual (English/Spanish) preferred. This position is not eligible for bilingual differential pay.
Ability to correctly compose written communication
Knowledge of secretarial skills including taking messages, transcribing notes, scheduling, operating office machines and equipment, etc.
Knowledge of computers and computer programs (Lotus 1-2-3, Quattro Pro, WordPerfect, Word, Excel)
Ability to work with frequent interruptions by telephone calls and "urgent" assignments; and knowledge of medical terminology preferred.

Our Mission Statement
"Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being."
Our mission celebrates inclusivity. We are committed to equal-opportunity employment.
Contact us at jobs@yvfwc.org to learn more about this opportunity!