Admin Assistant

Job Title: Administrative Logistics Coordinator

Location: Tacoma, WA

Employment Type: (Full-Time / Contract)

Department: Logistics Operations

Position Summary

We are seeking a detail-oriented and proactive Administrative Logistics Assistant to support our logistics operations team. This role is critical in ensuring smooth day-to-day administrative functions that support our supply chain services. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills.

Key Responsibilities

• Provide administrative support to logistics and operations teams.

• Coordinate documentation for freight shipments, warehousing, and transportation.

• Maintain accurate records of shipments, inventory, and vendor communications.

• Assist in scheduling and tracking deliveries across multiple transportation modes.

• Communicate with internal departments and external partners to ensure timely and efficient logistics operations.

• Prepare reports and presentations related to logistics performance and KPIs.

• Support compliance with company policies and regulatory requirements.

• Process documentation and release cargo loads.

• Accurately input hazardous material data to ensure proper cargo movement.

• Reconcile bookings with vessel lifts post-sailing to maintain accurate records.

• Generate reports for regulatory agencies and customers as needed.

• Input and maintain booking files for internal use.

• Perform general clerical duties and other tasks as assigned.

Qualifications

• Minimum of 2 years of clerical or operational experience in a transportation-related field.

• Familiarity with shipping cycles and logistics operations.

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Strong data entry and computer skills.

• Excellent organizational and multitasking abilities.

• Strong written and verbal communication skills.

• Ability to work independently and collaboratively in a team environment.

• Familiarity with logistics software or ERP systems is a plus.

• Must be eligible to join the OPEIU union.

Why Join Us?

• Paid weekly

• Be part of a company with a legacy of excellence in logistics and supply chain innovation.

• Opportunities for growth and professional development.

• Competitive compensation and benefits package.Click on " APPLY FOR JOB " to be considered for this Administrative Logistics Coordinator position in Tacoma, WA.

Pay Details: $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.