Accounting Specialist

Accounting Specialist

We are seeking a detail-oriented and proactive Accounting Specialist to support our finance operations with a focus on travel and expense management, accounts payable, and vendor relations. This role requires a strong understanding of accounting principles, company policies, and government contracting standards. The ideal candidate will be proficient in Deltek Costpoint, particularly in managing travel reimbursements and AP processes, and will play a key role in ensuring financial accuracy and compliance.

Responsibilities

• Serve as a primary resource for onboarding employees regarding travel expense policies and reimbursement procedures.
• Act as the Deltek Travel & Expense Module Administrator, ensuring smooth operation and user support.
• Manage company-approved auto rental agreements and assist traveling employees with rental-related concerns.
• Review and process employee expense reports in Costpoint, auditing attachments and approving reimbursements for weekly disbursement.
• Maintain and update Per Diem Rates within the Costpoint system.
• Set up new vendors, including collection and verification of ACH banking details.
• Issue manual checks through both Costpoint and banking systems when necessary.
• Conduct weekly ACH check runs and ensure all supporting documentation is filed electronically.
• Provide guidance to employees on Costpoint-related expense report inquiries.
• Build and maintain vendor relationships, manage vendor master data, and prepare annual 1099 filings.
• Prepare and submit Property Tax Returns and Sales & Use Tax Returns as required.
• Enter and post AP vouchers, ensuring accurate documentation and classification in Costpoint.
• Reconcile corporate credit card transactions and coordinate weekly ACH payments.
• Assign appropriate account codes to invoices and bank transactions in accordance with internal controls and approvals.
• Organize and maintain digital records for AP, travel expenses, and credit card transactions.
• Prepare various accounting entries including accruals, journal corrections, and voucher reclassifications.
• Collaborate with project managers, treasury, audit, and other departments to support financial operations.
• Perform ad-hoc reporting, analysis, and other duties.

Essential Skills

• Minimum of 3 years of experience in accounts payable and travel reimbursement within a government contracting environment.
• Hands-on experience with Deltek Costpoint, including Time & Expense and Enterprise Reporting modules.
• Solid understanding of Cost Accounting.

Additional Skills & Qualifications

• Experience with general ledger, bookkeeping, and reconciliation.
• Proficiency in managing expenses.

Work Environment

The position is based in an office environment located in Niceville, FL. The role offers hybrid flexibility once the candidate is up to speed, requiring presence in the office for three days a week.

Pay and Benefits

The pay range for this position is $28.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Niceville, FL.

Application Deadline

This position is anticipated to close on Oct 9, 2025.