Accounting Representative

Job Title: Accounting RepresentativeJob Description

We are seeking an experienced Accounting Representative specializing in Travel Reimbursements and Accounts Payable. This role involves preparing expense reports and invoices for payment, including receipt verification and travel-related reimbursements. You will be responsible for initiating check disbursements and organizing check documentation for signatures. Furthermore, you will distribute completed checks to the appropriate recipients and research discrepancies to ensure proper general ledger accounting.

Responsibilities

• Prepare and enter invoice payment batches into Oracle.

• Initiate and organize check disbursement for all invoice payments.

• Research and resolve discrepancies related to general ledger accounting.

• Prepare and enter all accounts payable related journal entries, including monthly and year-end accruals.

• Interact with various departments and Board Members for inquiries.

• Maintain and enter customer information and prepare customer invoices.

• Code incoming payments to proper GL accounts.

• Post member payments and support cashiers as needed.

• Ensure compliance with all 1099 related regulations.

Essential Skills

• Prior experience with bookkeeping fundamentals.

• 2-4 years of experience in accounting roles.

• Experience with Accounting Software, Oracle preferred.

• Familiarity with General Ledger account coding structure.

Additional Skills & Qualifications

• Proficiency in Microsoft Excel.

• Experience with Concur for expense management.

• Knowledge of purchase orders, invoice processing, and reconciliation.

Work Environment

The role is on-site in a nice building located in Beverly Hills, working in cubicles alongside three other Accounting Representatives. The standard work hours are from 9am to 5pm, Monday through Friday, with the possibility of transitioning to a hybrid schedule in the future. The workweek consists of 35 hours, spread over 7 hours per day. If the candidate becomes permanent, they will enjoy comprehensive benefits including Medical, Dental, Vision, 401K, and Pension. The company operates in the entertainment industry, providing a dynamic work environment with actors, journalists, artists, and singers.

Job Type & Location

This is a Contract to Hire position based out of Los Angeles, California.

Pay and Benefits

The pay range for this position is $26.13 - $26.13/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Oct 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.